> ## Documentation Index
> Fetch the complete documentation index at: https://docs.callvaultai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Workspaces

> Workspaces are shared spaces within your organization where teams store and review calls together.

A **workspace** is a collection of calls, folders, and members within your organization. It's the main unit of collaboration in CallVault — your team shares, reviews, and searches calls inside a workspace.

## The My Calls workspace

Every user automatically has a **My Calls** workspace. It's personal to you and acts as the default landing zone for calls imported from Fathom, Zoom, or uploaded directly.

My Calls is always private — only you can see it. Calls here haven't been organized into a shared workspace yet, though you can move them anytime.

## Creating a workspace

1. Click **+ New Workspace** in the left sidebar
2. Give it a name (e.g., "Sales Team", "Acme Corp Account", "User Research")
3. Optionally add a description
4. Add members and assign their roles

You can create as many workspaces as you need on paid plans.

## How teams typically organize workspaces

There's no single right answer — use whatever structure reflects how your team works:

<CardGroup cols={2}>
  <Card title="By team" icon="users">
    Sales workspace, CS workspace, Recruiting workspace — each team manages their own call library.
  </Card>

  <Card title="By client" icon="briefcase">
    One workspace per major account. Everyone on the account team has access.
  </Card>

  <Card title="By project" icon="diagram-project">
    A workspace for a product launch, a specific research initiative, or a hiring round.
  </Card>

  <Card title="By function" icon="gear">
    A coaching workspace for manager review, separate from a team workspace for day-to-day calls.
  </Card>
</CardGroup>

## Workspace membership

Workspaces have their own member lists. Being in the organization doesn't automatically give someone access to a workspace — a workspace Admin or an org Admin needs to add them.

Each workspace member has one of three roles: **Viewer**, **Editor**, or **Admin**. See [Workspace Roles](/collaboration/workspace-roles) for a full breakdown of what each role can do.

## Searching within a workspace

By default, search (**⌘K**) searches across all workspaces you have access to. You can narrow search results to a specific workspace using the workspace filter in the search panel.

## Workspace settings

Workspace Admins can access workspace settings by clicking the **⋯** menu next to the workspace name in the sidebar:

* Rename the workspace
* Add or remove members and change their roles
* Archive the workspace (preserves all calls but hides the workspace from the sidebar)
* Delete the workspace (permanent — calls inside are also deleted)

<Warning>
  Deleting a workspace permanently deletes all calls, transcripts, and recordings inside it. Archive instead if you just want to declutter.
</Warning>