> ## Documentation Index
> Fetch the complete documentation index at: https://docs.callvaultai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Paste a Transcript

> Import a transcript by pasting text or a share link — no account connection required.

If you have a transcript from a source CallVault doesn't have a full connector for — or you just want to import one call without connecting an account — you can paste it directly. CallVault detects the format automatically and previews what it found before you save.

## Importing a transcript

<Steps>
  <Step title="Open the paste import">
    Go to **Import** and choose **Paste Transcript** (or click **Import Transcript** from a workspace).
  </Step>

  <Step title="Paste a source link (optional)">
    If you have a share link, paste it in the **Source link** field. CallVault reads the link's metadata — title, date, participants, thumbnail — and pulls in transcript text automatically for sources that support it.
  </Step>

  <Step title="Paste the transcript text, or choose a file">
    Paste the transcript into the text box, or click **Choose transcript file** to upload a `.vtt`, `.srt`, `.txt`, or `.md` file (up to 10MB).
  </Step>

  <Step title="Review the live preview">
    As you paste, CallVault parses the text with the same parser it uses server-side and shows a preview: detected title, date, attendees, speaker turns, and duration.
  </Step>

  <Step title="Adjust the details and save">
    Edit the title, date, attendees, or summary if needed, choose a destination workspace, and click **Import Transcript**.
  </Step>
</Steps>

## Supported source links

Paste a link from any of these sources and CallVault automatically detects the format and, where possible, pulls metadata and transcript text:

| Source    | Link pattern                                      |
| --------- | ------------------------------------------------- |
| Fathom    | `fathom.video/share/...`                          |
| Zoom      | `zoom.us/...`                                     |
| Loom      | `loom.com/share/...`                              |
| Grain     | `grain.com/note/...` or `grain.com/share/...`     |
| Fireflies | `app.fireflies.ai/view/...`                       |
| Read.ai   | `app.read.ai/analytics/meetings/...`              |
| Calendly  | `calendly.com/s/meetings/...`                     |
| Plaud     | `web.plaud.ai/s/...` or `web.plaud.ai/nshare/...` |

<Note>
  Pasting a link isn't the same as connecting an account. It's a one-off import for a single call — for automatic ongoing sync, connect the source directly where CallVault supports it (see [Fathom](/integrations/fathom), [Zoom](/integrations/zoom), [Fireflies](/integrations/fireflies), [Read.ai](/integrations/readai), [Grain](/integrations/grain), or [Plaud](/integrations/plaud)).
</Note>

If you paste a URL CallVault doesn't recognize, it shows a warning and saves the link as metadata only — it won't try to guess the format.

## Supported transcript text formats

Paste the transcript text directly and CallVault auto-detects the format:

* **Fathom's "Copy transcript" format** — click **Copy transcript** in Fathom, then paste
* **Zoom VTT (WEBVTT)** — paste raw VTT text or upload a `.vtt` file
* **SRT** — subtitle-style timestamped transcripts
* **Otter.ai** — Otter's exported transcript text format
* **Loom / Grain timestamped transcripts**
* **Fireflies / Read.ai / Calendly transcript text**
* **Plain text** — if the format isn't recognized, CallVault saves the raw text and lets you fill in title, date, and attendees manually

## What gets saved

Depending on what's detected, the imported call includes:

* **Full transcript**, parsed into speaker turns when the format supports it
* **Title, date, and attendees** — pre-filled from the parsed content or link metadata, editable before saving
* **Summary** — pulled from link metadata when available, editable
* **Duration** — calculated from timestamps when present

## Duplicate detection

If you paste a transcript that's already been imported (matching source link or content), CallVault tells you it's already in your vault instead of creating a duplicate, with a link to view the existing call.

<Tip>
  Use [Routing Rules](/automation/routing-rules) with a "Source is" condition to automatically route pasted transcripts from a specific source into the right workspace.
</Tip>