> ## Documentation Index
> Fetch the complete documentation index at: https://docs.callvaultai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export

> Export call transcripts and summaries as PDF, Word, Markdown, JSON, or CSV — individually or in bulk.

CallVault lets you export call content in several formats so you can share it outside the platform, archive it, or bring it into other tools.

## Export formats

<CardGroup cols={2}>
  <Card title="PDF" icon="file-pdf">
    A clean, formatted document with the call metadata, AI summary, and full transcript. Ideal for sharing with stakeholders or archiving.
  </Card>

  <Card title="Word (.docx)" icon="file-word">
    Fully editable Word document with the same content as the PDF export. Use this when you need to edit the content or paste it into a client-facing document.
  </Card>

  <Card title="Markdown (.md)" icon="file-code">
    Plain text with Markdown formatting. Useful for pasting into Notion, Confluence, GitHub, or any tool that renders Markdown.
  </Card>

  <Card title="CSV" icon="file-csv">
    Structured data export with one row per transcript segment, including speaker, timestamp, and text. Useful for analysis in spreadsheets or data pipelines.
  </Card>

  <Card title="JSON" icon="file-code">
    The full call record — metadata, summary, and transcript segments — as structured JSON. Useful for feeding call data into scripts, custom tooling, or other apps.
  </Card>
</CardGroup>

<Tip>
  If you use Obsidian, see [Obsidian Export](/transcripts/obsidian-export) for a dedicated export that produces a linked vault of Markdown notes instead of a flat file.
</Tip>

## Exporting a single call

1. Open the call you want to export
2. Click the **Export** button (or select **Export** from the **⋯** menu)
3. Choose your format: PDF, Word, Markdown, JSON, or CSV
4. The file downloads to your computer

## Choosing what to include

When exporting, you can choose which sections to include in the document:

* **Call metadata** — title, date, duration, participants, tags
* **AI summary** — the generated overview, action items, and key topics
* **Full transcript** — the complete timestamped transcript with speaker labels
* **Highlights only** — just the highlighted excerpts, without the full transcript

Mix and match to create the right document for your audience.

## Bulk export

You can export multiple calls at once:

1. Go to a workspace or folder list view
2. Select the calls you want using the checkboxes
3. Click **Export selected** in the action bar that appears
4. Choose your format

Bulk exports are packaged as a ZIP file containing one document per call.

<Note>
  CSV bulk exports produce a single file with all calls, using a column to distinguish between them. All other formats produce one file per call, zipped together.
</Note>

## CSV format details

The CSV export includes the following columns:

| Column             | Description                            |
| ------------------ | -------------------------------------- |
| `call_title`       | Title of the call                      |
| `call_date`        | Date of the recording                  |
| `duration_seconds` | Total call duration                    |
| `speaker`          | Speaker label for this segment         |
| `timestamp_start`  | Start time of the segment (in seconds) |
| `timestamp_end`    | End time of the segment (in seconds)   |
| `text`             | The transcript text for this segment   |

This format is designed for importing into data analysis tools, CRMs, or custom reporting pipelines.

## Sharing vs. exporting

If you want to share a call with someone outside CallVault, a shareable link is often better than an export — recipients can read the transcript and play the recording without needing to open a document. See [Sharing](/transcripts/sharing).

Use export when you need a permanent, offline copy, or when the recipient needs to edit or annotate the content.